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Until the Museum Data Service (MDS) is established as a legal entity in its own right, the website museumdata.uk is managed by Collections Trust on behalf on MDS.

Collections Trust is the data controller responsible for personal data gathered through this website. Collections Trust is committed to protecting your privacy.

We gather and use personal data from this website in the following ways:

  • Newsletter subscription list
  • Data collected when you register for an event
  • Data collected when you express interest in MDS
  • Website analytics

Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is your consent. You are able to remove your consent at any time. You can do this by contacting Collections Trust or as described below to unsubscribe from the newsletter or opt out of analytics tracking.

If you have any questions, or would like to exercise any of your rights concerning personal data we might hold about you, please contact Collections Trust. We are registered as a data controller with the Information Commissioner’s Office and you can also raise any concern with them.

Newsletter subscription list

If you sign up and consent to receive our newsletter the email address you supply will only be used to send it to you, normally every other month. You can unsubscribe at any time by clicking the relevant link in the newsletter footer. The subscriber list is held securely on UK servers by Emailblaster,  the provider we use to manage and send our newsletters. Neither they nor Collections Trust will use this information for any other reason, nor will your details ever be shared with anyone else without your consent. You can read Emailblaster’s privacy notice here.

Data collected when you register for an event

If you register via our website for an event organised by MDS, we will ask you for your name, role, organisation and email. We will only use the details provided to administer and evaluate that specific event. We will not use the information for any other purpose, or share it with anyone else.

Data collected when you express interest in MDS

If you express interest in sharing data with MDS, the information we ask for includes some personal information: your name, role, organisation and email. We will only use the details provided to contact you in order to follow up your interest. If you indicate that your organisation is an Art UK participating organisation, or would like to be, we will share your contact details with our Art UK colleagues so they can follow up with you too. We will not use the information for any other purpose, or share it with anyone else.

If your organisation goes on to share data with MDS, a formal data protection agreement will be signed by both parties.

Website analytics

We use GDPR-compliant Matomo to track how you interact with our website and to help us improve your user experience. The settings we use mean that your IP address is anonymised. The data is only processed by us and our web hosting platform. We have set the data retention period to 26 months to allow us to compare successive years. Read more about how Matomo safeguards your data.

If you have set your web browser to ‘I do not want to be tracked’, Matomo will not track you. Alternatively, just uncheck the opt-out box below and Matomo will not track your visit to this website.

Sign up to our newsletter

Follow the latest MDS developments every two months with our newsletter.

Unsubscribe any time. See our privacy notice.

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